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Q: What is Prevail Association Management Software™?
A: Prevail Association Management Software™ is a comprehensive, easy-to-use suite of programs which encompasses all aspects of association management. Here are some of the key things that Prevail enables you to do:
- Maintain detailed membership records as well as non-members, prospectives, etc. (including multiple addresses and phone numbers, e-Mail addresses and URLs, areas of specialty, contact notes, spouse information, birthdates, etc.)
- Track an unlimited number of committees, offices held and board participation - and maintain a comprehensive on-going history
- Record continuing education credits and print official transcripts and certificates
- Generate camera-ready directory lists
- Produce professional mailing lists, labels, merge-letters, envelopes, etc.
- Handle quick registrations for luncheons and seminars or track large, multi-day conferences
- Easily generate name badges on pre-printed (with your logo) or cost-effective generic forms
- Quickly determine registration, meal and other activity counts
- Manage and plan trade shows or conference exhibits
- Keep detailed invoicing and cash receipt records (without duplicating efforts in your accounting software)
- Generate invoices for dues, registrations, advertising, etc.
- Create an email-enabled tickler file to alert you or others of future action items
- Keep detailed notes of correspondence and contact with each member
- Send broadcast e-Mail messages to any group of people
- Build a grassroots lobbying database of member-to-elected-officials relationships
- And a whole lot more!
Anyone can build a database. But making it easy for you to extract the precise information you need takes a great deal of effort.
Prevail Association Management Software™ gives you that capability, unlike any other association software.
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Q: What about my accounting functions?
A: Prevail Association Management Software™ alleviates the need to have two separate membership and customer databases by maintaining all of your detailed sales and receipts records. You enter all charges and payments into Prevail and then simply post the totals to Peachtree Accounting® (or your accounting software of choice). You then use the accounting software to handle your payables functions and to produce financial statements.
We recommend Peachtree® because of its flexibility. (For example, you can easily jump back and forth between accounting periods.) It also has powerful tools for modifying financial statement formats (to meet the 'function-oriented' nature of associations). The majority of our clients use either Peachtree® or QuickBooks®. The basic requirement is that you have an established, numbered chart of accounts. The chart of accounts is then shared by your accounting software and Prevail Association Management Software™.
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Q: What if my organization needs something in addition to what Prevail Association Management Software™ has to offer?
A: No problem. TCS Software is a full-service software provider. If necessary, we can develop custom applications to meet your needs. We can do this quickly, painlessly and affordably, because of our experience within the association industry. In some instances we can build your application from existing components, thereby cutting development time and costs.
You will find that we offer a lot more than just software. We also provide association-specific technology assistance and advice that goes way beyond what a product reseller or software company would typically provide.
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Q: What do I need to run Prevail Association Management Software™?
A: If you purchased equipment within the last two years, chances are you have what it takes to run Prevail™. See the right column of this page for basic specs. But be sure to contact us to confirm your system configuration - or, if you are planning to upgrade your equipment.
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Q: What about support?
A: It's all included! The monthly license fee provides you with phone and e-mail support (up to one hour per day), as well as regular product updates.
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Q: Sounds GREAT! But what's all this going to cost?
A: For a single association database license, the monthly fee is based upon the number of computers on your office network, including the server. The price is comparable to a car lease.
For association management companies, the license is based upon the number of association databases maintained. The license fees are scaled to provide an increasing discount as the number of databases grows.
By licensing the software on a monthly basis, you can preserve your organization's capital, and you won't have to keep revisiting the purchase decision in the future.
We also offer a six-month money-back guarantee on the software license fees! There are no long-term contracts to sign and you can cancel at any time. Our services cost less than a parttime employee. So, before you hire more help, contact us first!
Click here for BILLING & PRICING INFORMATION.
"Own things that appreciate.
Rent things that depreciate."
-- John Paul Getty
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