Privacy Policy

Effective Date: 05 July 2025
Last Updated: 05 July 2025

TCS SOFTWARE, INC. (“we,” “us,” or “our”) respects your privacy and is committed to protecting the personal information you share with us. This Privacy Policy explains how we collect, use, disclose, and safeguard your information when you use our software products and related services (the “Services”) for managing your professional or trade association or other non-profit organization.

Information We Collect

We may collect the following types of information:

• Personal Information: Names, email addresses, phone numbers, mailing addresses, job titles, and organization affiliations.
• Demographic Information: Preferences, interests, and other profile data provided by users.
• Account Information: Login credentials, user settings, and support inquiries.
• Usage Data: Log files, IP addresses, browser type, time stamps, and usage patterns related to the Services.

How We Use Your Information

We use collected information to:

1. Provide and maintain our Services.
2. Manage user accounts and authenticate access.
3. Communicate with users about system updates, new features, and support.
4. Analyze usage patterns to improve performance and functionality.
5. Market our Services to prospective members, advertisers, or exhibitors (with consent, where required).

Information Sharing and Disclosure

We do not sell or rent your personal information. We may share information with:

1. Service Providers: Trusted third
2. party vendors who help us deliver the Services.
3. Legal Requirements: Government authorities or other third parties as required by law or to protect rights and safety.
4. Organizational Clients: Your information may be shared with the organization managing your membership or participation if you're affiliated with one.

Data Retention

We retain your data for as long as your account is active or as needed to fulfill the purposes outlined in this Policy. We may also retain and use information to comply with legal obligations, resolve disputes, and enforce our agreements.

Data Security

We implement industry-standard security measures to protect your information, including encryption, secure access controls, and regular audits. However, no method of transmission over the Internet or method of electronic storage is 100% secure.

End User License Agreement

The WebSuite2® software system (“WS2”) is provided by TCS Software, Inc. (“LICENSOR”), an Ohio Corporation, with offices at 425 Metro Place North #400, Dublin, OH 43017. Use of WS2 is governed by the following terms and conditions. Your use of WS2 indicates your acceptance of these terms. If you do not wish to accept these terms, cease using WS2 and immediately notify LICENSOR. Terms and conditions are subject to change and will be reflected below.

• WS2 is provided “as is”, with no representations or warranties, express or implied, including, but not limited to, the warranty of merchantability or fitness for a particular purpose.
• You assume full responsibility for the accuracy and integrity of any data that is stored on your behalf in WS2 or for any data retrieved or generated by WS2.
• You assume full responsibility and agree to abide by all applicable copyright laws with regard to any content, including text or images, posted to your website.
• Under all theories of recovery, contract, tort, or otherwise, LICENSOR shall not be liable for any amount in excess of the WS2 license fees collected from you in the past twelve months.
• WS2 may be inaccessible from time to time, for any length of time, due to circumstances beyond or within LICENSOR's control including, but not limited to: Internet, telecommunications or equipment outages, software defects, hardware or software failure.
• To the maximum extent permitted by applicable law, in no event shall LICENSOR be liable for any damages whatsoever (including, without limitation, damages for loss of business profits, business interruption, loss of business information, or other pecuniary loss) arising out of the inability to use the software, even if LICENSOR has been advised of the possibility of such losses.